Claritum: streamlining print procurement

Claritum’s on demand print procurement software is proven to deliver compelling, measurable and sustainable benefits to print purchasers, print managers and print suppliers through streamlining the process of purchasing, managing and paying for a wide range of print.

Streamlining print procurement benefits the entire supply chain. There is increasing pressure on corporate and not-for-profit print purchasing to reduce indirect costs and drive process improvements. Purchasing Directors now have many options ranging from full outsourcing to maintaining a direct supply agreement using print procurement software.

Claritum helps organisations to capture their entire spend and ensures transparency throughout the supply chain. This enables buyers to effectively negotiate and manage optimized specifications, supplier relationships and best practice compliant processes.

James Samuels of Claritum says: “Print procurement software is critical to drive cost savings and efficiencies for the entire supply chain. We’re seeing demand grow rapidly from corporate and not-forprofit print purchasing, print management and print groups and increasingly business process outsourcers (BPO).”

Benefits:

  • Organisation-wide spend visibility and supply chain transparency
  • Best practice process management and contract compliance
  • Collaborative supplier processes reducing supply chain costs
  • 40% - 80% administration reduction
  • Improved brand compliance
  • Real time management information of end-to-end process

Claritum streamlines processes involved in procuring, managing and paying for a broad range of printed materials and eliminates manual intervention for standardised print or repeat orders.

Buyers can quickly, evaluate whether single source or using multiple suppliers is best, assess each component cost (e.g. print, paper, delivery) and improve supplier selection decisions by comparing price with objective measures.

One feature that sets Claritum apart from its competitors the ability to ensure compliance to pre-negotiated prices combined with spot buying from approved suppliers. This enables suppliers to maintain control of their pricing as capacity changes whilst adhering to contracted prices. More buyers are benefiting from the unique ability to display prices from multiple suppliers, in 30 seconds or less, to improve buying effectiveness.

Claritum tracks adherence to Service Level Agreements, manages inbound and outbound orders, reconciles supplier invoices and manages invoicing or recharging.

James Samuels went on to say “Analysis of print spend, supplier capabilities and processes is the starting point to achieving cost savings and efficiencies. The software monitors supplier performance on a job by job basis. We often work with our clients to benchmark specifications and prices. One print management client recently tested over 600 specifications each with five variants, as part of a £5 million spend review. Claritum returned print and paper prices from over 75 printers in less than two hours. Our client was able to invest more time to add value and differentiate their tender response”.

Claritum’s Self-Service offering automates the entire order-to-pay process for standard jobs, repeat orders, and variable data artwork orders or stock calloff and replenishment. Dramatic cost and time savings can be achieved, leading to significant margin improvements.

Claritum’s print spend management software is a highly configurable managed platform. It can be personalised to individual user requirements and integrates with leading procurement, production and finance software.

The hosted service is accessible to authorised users, without the need for additional software or hardware. On Demand delivers significant advantages over and above ‘on premise' applications. Not only does this result in lower Total Cost of Ownership but ensures you see a quicker Return on your Investment.

Case study 1: Complex procurement

A global €3.1 billion turnover business uses Claritum’s print procurement software to manage a multimillion pound print spend. Customers at multiple sites across the UK can enter their requirements, which are converted into a full print specification by a team of print buyers at head office. Prices are gained for repro, print, paper and delivery from a combination of contract pricing tables and instant estimates. Buyers assess the optimum solution and send an auto-generated quote to the budget holder within minutes of receiving the original request.

Case study 2: Self service stock and artwork

One of the UK’s fastest growing print managers uses Claritum’s Self-Service solution to manage the print, stock and logistics requirements of a 200 outlet retailer.

Branch and regional managers access a personalised marketing portal to view and order point of sale, promotional print and stock items. Managers are able to personalise selected print to their store whilst maintaining brand guidelines. Claritum ensures preauthorisations of pricing, spend, artwork, and supplier selection to send press ready artwork and purchase orders directly to the optimum contracted supplier, without manual intervention.